Answer "when can you come?" with real gaps
"Find a time" searches the next 14 days inside your working hours and suggests up to 5 times, each with its reason. With the job's address and length, and a connection, it ranks them by how little driving they add, and puts days you are already working nearby first.
- Who
- What
- When
Find a time
- Nothing else booked that day
- The first gap that fits
How it works
Who. Pick the customer from your contacts, or type a name and number. Add the address. Suggestions start after 3 characters.
What. Say what the job is, and how long it takes, from 15 minutes to "8 hours (full day)".
When. Tap "Find a time". It suggests up to 5 times in the next 14 days, inside your working hours, each with its reason. Tap one to use it.
Or set it yourself. Pick a start and finish. A time on top of another job can't be saved, and the form names that job. It warns when the drive doesn't fit the gap.
Save. The job is saved to the calendar you choose, with the customer and number in the notes and the address in the location.
The facts
| Looks ahead | 14 days, inside your working hours |
|---|---|
| Suggestions | Up to 5, on the half hour, at most 2 a day |
| Earliest time today | At least 15 minutes from now |
| Ranked by driving | When the job has an address and a length and the phone has a connection |
| "Nearby" | Within 4,800 metres, the same postcode district, or the same town |
| Job lengths | 15, 30 and 45 minutes, 1 hour, 90 minutes, 2, 3, 4 and 8 hours. Custom up to 14 days |
| Working hours | Worked out from your diary once it holds 15 jobs in the last 8 weeks. Otherwise Monday to Friday, 09:00 to 18:00. You can correct them |
| Limit jobs a day | Off to start with. 1 to 12 when on |
What it needs
- Full calendar access, and a calendar that can be written to.
- The job's address and length, and a connection, for "Find a time" to rank by driving.
- Contacts access, to pick a customer from your contacts or save a new one.
What it doesn't do
- It plans one person's diary. There is no team scheduling and no shared diary.
- A calendar you subscribe to can be read, but not added to.
Questions
How does it decide which times to suggest?
It looks through the next 14 days inside your working hours for gaps the job fits. With the address, the length and a connection, it puts first the times that add the least driving, and days you are already working nearby. Each suggestion says why it was chosen.
Can I set the time myself?
Yes. Use "Or set it yourself". A time on top of another job can't be saved, and the form names the job in the way. It warns when the drive doesn't fit the gap.
Where do my working hours come from?
The app works them out from your diary once the last 8 weeks hold at least 15 jobs. Until then it uses Monday to Friday, 09:00 to 18:00. Check them in Settings and correct them. Hours you set are never replaced.
Can I stop it filling a day?
Yes. Turn on "Limit jobs a day" in Settings and pick 1 to 12. "Find a time" then skips a day that already has that many jobs.
Which calendar does a new job go into?
The one you choose. "New jobs go to" in Settings sets the starting choice, and the form lets you change it for each job.
Related pages
Customers and suppliers come from your contacts: see Customers and suppliers. Once the job is booked, Your day works out when to leave for it.
About See You Soon
See You Soon is a free iPhone app for tradespeople. It reads the calendar you already keep, works out when to leave for each job with travel times from Apple Maps, and writes the text to send when you are running late. You send it.
